Vice President

The VP is President-Elect of the HVPC. The position is effectively a three-year commitment to serve as VP/President-Elect, President, and then Parliamentarian. The VP acts in the absence of the President, and becomes President in the event of a vacancy in that office. Each spring, the VP is responsible for creating an organizational chart for the following year that identifies all anticipated Board and Committee positions. The VP performs such other duties as may be directed or requested by the Executive Board.

Vice President, Ways & Means

The VP of Ways & Means oversees the fundraising efforts of HVPC in order to generate the resources needed to fund various programs and events of the HVPC. The VP of Ways & Means works directly with the Committee Representatives who are in charge of the various fundraising activities that HVPC sponsors throughout the year and serves as a liaison between the Executive Committee and these Committee Representatives. Examples of some of the sponsored fundraising efforts include escrip, Book Fair, and Gift Wrap Sales, in addition to an annual fundraising event. In the event that the Vice President/President-Elect chooses not to become President when he or she takes the Vice President office, then the VP of Ways & Means will become President and then Parliamentarian in the year following his or her Vice President of Ways and Means term.

Treasurers

HVPC has 2 Treasurers, who can divide the duties as they see fit. The Treasurers oversee all financial business of HVPC related to the June 30 fiscal year end. They manage the day-to day receipts and disbursements, store related backup documents; as well as balance the bank accounts on a monthly basis. The Treasurers create a budget for the following year; and they monitor revenues and expenses in relation to the current budget. Treasurers arrange for investments of surplus funds with the approval of the Executive Committee and procure and maintain all insurance for the benefit of HVPC and its officers, Members and agents. The Treasurers review financial statements monthly and work with an independent accounting firm to file our tax documents. The Treasurers are responsible for keeping a current list of all paid Members. Both Treasurers and the President have signature authority on all HVPC bank accounts, trust companies, or other depositories, but only the Treasurers have check-signature authority. The Treasurers will review money collection issues and processes with all Committee Chairs of all revenue-generating Committees. The Treasurers attend all Executive Board meetings and perform other duties as may be assigned to the position from time to time by the Executive Board.

Parliamentarian

The Parliamentarian is the immediate past President of HVPC. In the absence of both the President and VP, the Parliamentarian may chair a Parents Club general membership meeting or Executive Board meeting. The Parliamentarian attends Executive Board meetings and assists with maintaining Parliamentary procedure and supervises revisions of the HVPC bylaws. The Parliamentarian will oversee the Nominating Process by selecting a Nominating Committee, and updating the Board on potential nominees. In the event that an immediate past President is unable to serve, then the Executive Board will nominate a person to be Parliamentarian. The Parliamentarian performs such other duties as may be directed or requested by the Executive Board.

Nominating Process

NOMINATING COMMITTEE

The Executive Board Officers and Committee Chairs shall be nominated by an appointed Nominating Committee consisting of twelve (12) members of the Happy Valley Parents Club population.  There will be two (2) members from each grade, K-5.  There shall be two (2) alternates.  The Committee shall be appointed at the December and January Executive Board Meetings.  The Nominating Committee shall serve until all positions are filled.  The President shall not serve ex officio or be elected to the Nominating Committee.  The Parliamentarian shall assemble the Nominating Committee after which the Committee shall elect its own Chairperson.  The Parliamentarian shall keep the Board updated during the Nominating process.  No member of the Nominating Committee shall serve on said committee for two (2) consecutive years.  Alternates shall not attend meetings unless an elected member cannot be present.  In that event, the Alternate becomes the permanent member, replacing the elected member until such time as the committee is discharged of its duties.

NOMINATING PROCESS

The confidential nominating process period will occur in February and March of each year.  Any HVPC Member may nominate him or herself or another Member for an Officer or Committee Chair position by contacting the Parliamentarian.  The Nominating Committee will review all proposed nominations, and discuss all duties and responsibilities of the Executive Board and Committee Chair positions with all potential nominees.  The Nominating Committee will present for approval by the current Executive Board a slate of candidates for the following school year’s Executive Board and Committee Chairs at the April Executive Board Meeting.  The Board will announce all finalized incoming Executive Board Members and Committee Chairs at the May HVPC General Membership Meeting. 

SELECTION OF EXECUTIVE BOARD/COMMITTEE CHAIRS

The HVPC board will approve the Executive board and Committee chairs as indicated in section 2 above on or before the May Regular Board Meeting.   Those selected shall assume their duties on July 1st.